General terms and conditions

1 These terms and conditions apply to all agreements for the rental and rental of machines, with the associated accessories, entered by the lessor to the lessee, and to the execution and consequences thereof. The lessee has taken note of these terms and conditions, the applicability of the lessee’s own terms and conditions is expressly rejected.

2 The rental can only take place with the approval of our internal credit control.

3 The machine made available shall comply with the description of the machine in the documentation. KT-Rent reserves the right to make changes and/or modifications without any prior notice.

4 Start and stop date of the rental. This period is indicatively included in the quotation. A definite period must be confirmed when ordering the rental service. If you want to return the machine earlier, you must inform KT-Rent in writing at least 3 days in advance. If you wish to keep the machine longer, you must request these 3 working days in advance. The possibility of extended rental must be obtained in writing from KT-Rent before extended rental is possible and/or a fact.

5 The site address indicated by the lessee must be adhered to. In the event of a change or relocation of a machine, this must always be communicated in writing to KT-Rent.

6 The lessee will take all measures about possible permits regarding the use of the installations on a specific site and the application described. The lessor is clearly not responsible for the temporary interruption or total prohibition of functioning resulting from the voluntary or involuntary lack of compliance with the measures to be taken.

7 An operator's manual with safety instructions is supplied with each machine. This will also be forwarded digitally if we have an email address. The machine always remains the property of the company KT-Rent, but during the rental agreement the customer is responsible for the operation in its entirety including the applicable legislation regarding the use of work equipment and compliance with safety instructions.

8 The lessee shall take all measures to ensure compliance with the safety standards inherent in the use and operation of the machine. Therefore, he appoints a safety manager, who relieves KT-Rent of all further responsibility and liability.

9 The lessee accepts that in the event of improper use of the machine, this lease agreement can be terminated unilaterally and without prior notice by KT-Rent. The direct and indirect costs arising from this are borne by the tenant.

10 The lessee also agrees that someone from KT-Rent can inspect the machine at any time during the day.

11 The lessee will treat the machine properly, in accordance with use and maintenance instructions mentioned in the manual and provided by KT-Rent. So, he will also have to check a daily checklist, which must be submitted weekly to KT-Rent. An initial quantity of grease is provided free of charge by KT-Rent and must be used by the lessee in accordance with the instructions given.

12 The rental agreement considers ordinary wear and tear inherent in judicious use and normal use of the machine. Unusual wear determined by a KT-Rent employee or appointee and any damage are not covered by the rental agreement and will be charged separately.

13 An inventory using a “technical sheet” will be prepared before the start-up and after the rental period. Here all comments are communicated to the tenant.

14 Should the lessee notice any damage or defects to the machine at the start of the rental period, he must report this in writing on the first day of rental. Preferably also send along photos, in case of damage or defects seen.

15 KT-Rent can in no way be held liable for any direct or indirect damage of any kind whatsoever, resulting from a breakdown, partial or complete failure of the machine. In case of breakdown, partial or complete failure of the machine, KT-Rent will organize a replacement machine or solution as soon as possible. In the event of failure of the machine due to a defect not due to improper use, KT-Rent will not charge for this period of inactivity.

16 KT-Rent cannot be held liable in any way due to any difference between theoretical and actual performance.

17 The lessee must refrain from any form of subletting without the prior written consent of the owner, KT-Rent.
18 The lessee must refuel the machine on the last day of rental. If not, the number of Liters refuelled by us will be billed at the daily rate, which is then applicable.

Rental fee
Fixed prices are used. Prices vary due to the length of the rental period.
If the machine has worked less than 8h, you will be charged 8h daily.
If the machine has worked more than 8h, the “overtime” amount will be charged.
If the machine has not worked a “standby” amount will be charged.
Additional surcharges will be charged for:
- Unfolding, start-up and training by KT-Rent.
- Closing the machine and preparing it for transport
- Cleaning of the machine after rental
- Transport of the machine (departure/return)
If you rent the machine for less than 2 weeks, there will be an additional charge for screen decks preparation and changing.

The first set of screen decks comes free with the machine. Subsequent configurations are chargeable.
If your production is compromised due to weather delays, you must notify KT-Rent in advance to obtain written weather delay authorization. In the absence of such weather cancellation, all days will be charged to you.

Machine breakdown control.
KT-Rent itself offers a machine breakdown arrangement. This is calculated by a default on the total rental price. This will always be specified on the rental contract.
In case of accident or damage, the lessee must inform the lessor immediately and in writing what damage happened and which is not due to normal wear and tear.
In his report, he describes the extent and probable origin of the damage. Preferably, he also attaches photographs. Important: if the lessee wishes to take out insurance for machinery breakdown, which he has contractually determined in advance, he will notify the lessor on time so that the procedure can be followed to benefit from this advantage.

Payment Terms
Payment terms are determined by our internal credit control.
The lessor reserves the right to request a partial or total prepayment. In the latter case, the rental contract is validated as soon as the rental contract is signed. The agreed amounts must be deposited into the bank account of KT-Rent.
A cancellation fee of 200 euro per rental contract will be charged if the lessee cancels the rental after the signing of the rental contract.
Any deviation from the above-mentioned rules must be made in writing and clearly specified when signing the contract.
Partial/monthly billing is applicable. In case of non-compliance with the terms of payment and in case of non-payment, KT-Rent reserves the right to not accept the rental contract and/or to terminate it prematurely without any damage and notice and without being obliged to impose any compensation by the hirer or a third party. Consequently, KT-Rent has the right to immediately recover the machine from the lessee. The transport costs will be paid by the lessee.
2nd invoice: damages. In case of damage caused by the user, the user will be notified and has 3 days to personally come and inspect the damages. If there is no response, we will send the 2nd invoice stating the damages and labour.

Diesel
The quality of the diesel (specifications according to EN 590) is checked before the machine leaves. After rental, a diesel sample is taken by KT-Rent and is checked in an approved laboratory. If it appears that upon return of the machine the diesel contains impurities a detailed report will follow. If the report shows that the user is responsible, we are obliged to charge the cost of cleaning diesel and cleaning the diesel tank.

Privacy
1 The customer acknowledges and agrees that KT-Rent has installed a “track & trace” system in the rented machine to monitor the location of the machine, production quantity, period of activity and technical condition of the machine.
2 The customer also acknowledges and agrees that KT-Rent monitors imagery from on the machines in real time for monitoring productivity & technicality, analysis, etc. The customer undertakes to inform the operator concerned that they may be recorded.
3 KT-Rent processes personal data only for the before mentioned purposes and always in accordance with its privacy statement.
4 The customer may always request access, correction, restriction and/or deletion of its personal data or those of the person concerned. The request to delete these personal data is always subject to an opportunity test by KT-Rent. Manifestly unfounded or excessive requests will additionally give rise to the charging of a reasonable fee to the customer.